We have an opportunity for an individual to become the heartbeat of our workplace, seamlessly orchestrating the daily operations of our Miami office.

The responsibilities of the role are:

Front Desk Management
• Answer and screen incoming calls, providing a professional and friendly first point of contact.
• Greet visitors, clients, and employees, ensuring a warm and welcoming atmosphere.

Office Operations
• Manage relationships with building management to ensure a smooth and efficient office environment.
• Receive, distribute, and send out mail and packages promptly.

Executive Support
• Provide both high-level and detailed support to the Chairman and CEO
• Fully manage the "in-office" calendar, coordinating schedules, appointments, meetings, deliveries, office closures and reserving meeting space.

Travel and Event Coordination
• Make travel arrangements for executives, including flights, accommodations, and transportation, with an impeccable eye for detail, comfort and convenience.
• Collaborate and coordinate events with outside entities for the company.

Financial Administration
• Reconcile expenses, ensuring accuracy and compliance with company policies.
• Support the Finance, Accounting and Legal departments on occasions.

Team Support
• Provide a proactive and caring demeanor, fostering a positive work environment for all employees.
• Occasionally support other executives with administrative tasks.
Meeting Arrangements:
• Handle last-minute objectives and tasks with a positive attitude and exceptional customer service.
• Maintain a professional demeanor in all interactions, representing the company in the best possible light.

If you are a detail-oriented, proactive individual with exceptional organizational and interpersonal skills, we invite you to apply for this exciting opportunity.

Qualifications
• Associate's degree in related field preferred
• Proven experience as an Office Administrator AND Executive Assistant.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• A proactive mindset and the ability to take initiative.
• Strong organizational, multitasking, customer service and project management skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office Suite and office management software.
• Discretion and confidentiality in handling sensitive information.
• Must be a US Citizen
• Must be able to pass a background investigation prior to hire

We offer a competitive salary and benefits based on experience and will discuss this with suitable applicants.

Please apply here with a covering letter and CV.